AIIM Standards Watch

2008 Emmett Leahy Award

Emmett Leahy Award Committee
Christine Ardern, Eugenia Brumm,
Charles Dollar (Chair), Luciana Duranti,
John McDonald, Bruce Miller, John Phillips,
Mary Robek, and Anne Thurston

The Emmett Leahy Award Committee is pleased to announce that nominations are being accepted for the 2008 Emmett Leahy Award for Outstanding Contributions to the Information and Records Management Profession.

The Emmett Leahy Award recognizes an individual whose outstanding contributions have had a major impact on the information and records management profession. Established in 1967, this award honors the spirit of innovation, dedication, and excellence in records and information management of Emmett Leahy, an icon in the development of the lifecycle approach to managing records and information.

The Emmett Leahy Award, which is not formally affiliated with any profession or professional association, will be presented in Las Vegas, NV, October 20-23, 2008. Anne Thurston, the 2007 Emmett Leahy Award recipient, typifies the outstanding contributions to the information and records management profession that are associated with the Emmett Leahy Award. Additional information on Emmett Leahy, the Emmett Leahy Award selection criteria, Anne Thurston, and previous recipients is available at http://www.leahyaward.com.

Any individual whose contributions to information and records management meet the criteria for the Leahy Award is eligible to be nominated. A nominee does not have to be a Certified Records Manager, a member of a professional organization, or reside in North America. Previous recipients include records and information users, academics, archivists, records managers, information technology specialists, and consultants. The Emmett Leahy Award Committee does not accept posthumous nominations.

A nomination letter providing contact information for the individual along with a brief description of his/her impact on the records and information management profession should be sent to Charles Dollar at thecdollar@cs.com by February 1, 2008. The 2008 Emmett Leahy Award Committee, which consists of the previous ten recipients, will review the nominations and select six to eight finalists who will be invited to submit a formal application by May 1, 2008. The Committee will review these formal applications and select the individual whose contributions have had a major impact on the records management and information profession.

The Emmett Leahy Award Committee will present the award to the 2008 Emmett Leahy Award winner at the Annual Business Meeting of the Institute of Certified Records Managers held in Las Vegas, NV October 20-23, 2008.

Huron Consulting Group is pleased to support this prestigious award that brings innovation to the forefront of the records and information management industry.

ARP-1

What is an ARP-1, you may be asking yourself. ARP stands for AIIM Recommended Practice. ARP-1 is a recommended practice on the Analysis, Selection and Implementation of an Electronic Document Management System (EDMS). This document presents a set of procedures and activities that should be considered and/or performed when considering an EDMS for your organization. If you are in need of guidance for where to start with your EDMS project, this is the perfect document for you and at the right price -- FREE! You may download a copy of it at www.aiim.org/standards. Join the nearly 3,000 who have downloaded the document since the newly revised version was posted on the web.

While you are visiting our Standards web page, check out what some of the other committees are doing and come join us!

StratML

AIIM's Standards Board recently agreed to add the StratML project to the AIIM Standards program of work. The first meeting of the committee is scheduled for January 10, 2008 beginning at 1:30 p.m. Eastern at the AIIM Headquarters in Silver Spring, Maryland. (A draft agenda is attached to this message.) While a conference call has been established for the first meeting it is recommended to attend in person, if possible.

StratML is planned to be a standardized XML template and vocabulary for strategic plans, performance plans and performance reports in alignment with policies and standards. This standard will enable the sharing, referencing, indexing, discovery, linking, reuse and analysis of the elements of strategic plans including goal and objective statements. While the initial focus of StratML has been on the US Federal Government, it is believed that private organizations of all sizes will find value in the use of StratML as they draft planning documents.

AIIM Standards meetings are open to anyone who wishes to attend and is willing to actively participate in the development of the standard. Please let Ebony Dowtin at edowtin@aiim.org know if you will be attending the meeting on January 10, 2008 or if you would like to be added to the listserv for this committee so that you can follow the development progress. If you have any questions, please feel free to contact, Betsy Fanning at bfanning@aiim.org or Owen Ambur at owen.ambur@verizon.net.

Next Steps for ISO/DIS 32000

Earlier this week, we announced that the ISO/DIS 32000 accomplished a major hurdle in the approval of the draft standard. This approval does not signify that the document is to be published soon. Through the vote we received numerous comments, mostly editorial, which need to be incorporated into a revised draft. Additionally, we received a negative or No vote which must be dealt with. ISO procedures allow for No votes to be changed to Yes with Comment provided the No voter is satisfied with the way their comments are being addressed. We are currently in the process of addressing the comments and are hopeful that the voter will consider them and take appropriate action.

There are two paths that the standard may take. If the No vote is not changed to a Yes with comment, the revised standard including the modifications for the comments received will need to be balloted for a 2 month approval ballot. If the No vote is changed to a Yes with comment, the modifications from the comments will be incorporated into the standard and it will go to publication.

If you are interested in PDF, we urge you to get involved in the committee efforts. Once this version of the standard is published, the committee will begin work on the next version. All future versions of this standard will come from the committee.

PDF Reference 1.7 A Step Closer to ISO Standard

The ISO ballot to approve the PDF Reference 1.7 as an ISO standard closed yesterday. Of the 14 member countries voting, 13 have voted in favor of the standard and 1 has voted negative. Discussions of the comments will be the focus of an international meeting in the end of January in Orlando, FL. We expect one additional ballot final approval ballot to be conducted prior to the standard being published.

While this draft is nearing publication, there is much work to be done as we add new features and enhancements to the standard. If you would like to be a part of this effort, please contact Betsy Fanning at bfanning@aiim.org.