AIIM Standards Watch

AIIM Recommended Practice for Selecting EDMS

Have you just been assigned your organization's EDMS (Electronic Document Management System) project? Don't know quite where to start with the project? AIIM has some guidance that will help you to initiate and manage your project to successfully implment an EDMS. AIIM ARP1-2007, Recoomended Practice - Analysis, Selection, and Implementation of Electronic Document Management Systems (EDMS). This is a FREE download.

This guide presents a set of procedures and activities that should be considered and/or performed during all aspects of analyzing, selecting, and implementing electronic document management systems. A list of relevant national and international standards and reports is provided to help you quickly identify and locate required information for your project. These documents will help you determine your requirements and draft your RFP or RFI.

PDF/Archive to meet in Berlin

Nine members of the US committee for PDF/Archive are on their way to an international working group meeting with colleagues from Japan, Germany, Switzerland, United Kingdom and others. The committee will be discussing the next version of PDF/Archive which brings this important standard current to the PDF Reference 1.7 adding many capabilities to the archive file.

Prior to this meeting a working draft was circulated for comment which provided a number of comments for the committee to review and discuss at the meeting in Berlin. Parts 1 and 2 of the PDF/Archive standard deal with static documents, i.e., document content that does not change. Also at this meeting, the committee will begin discussions on Part 3 which will enable the archiving of dynamic documents, i.e., forms with drop down information.

The goal of this meeting is to gain approval from the meeting attendees to issue a committee ballot to gain the consensus of all the member countries.

Best Practices for Email Management

Managing email is such an enormous task and one that can use as much help as possible. Understanding this need, AIIM recently initiated a community of practice (CoP) to develop best practices for email management. This group is limited to end users. The CoP is identifying topics for consideration to be included or covered by one or multiple best practices. If you have any topics that you would like the group to include in their discussions, please feel free to sent them to me at bfanning@aiim.org.